HIPPA Compliance

HIPPA Compliance/Security

Hipaa Compliant Medical TranscriptionHIPAA, which stands for The Health Insurance Portability and Accountability Act, was formulated to adopt standardized security measures using which it will be possible to protect all the data of the patient from any kind of unauthorized disclosure, made during the electronic data exchange taking place between the two related parties. To protect the data of the patients from any kind of external infringement, we make sure that the hipaa compliant medical transcription services offered by us have been properly taken care of, so that it can meet the needs and requirement of the HIPAA. Apart from that, we also make sure that the procedures set by us regarding the privacy and security of the data, at our organization, not only meets the HIPAA standard, but also exceed them.
Physical Security
All the facilities, present in our organization, are not accessible by every one. There are only a set of few employees who have been authorized, by top management of our organization, to access them. To make sure, that these authorized staff makes proper use of these facilities, we have even provided them proper training and made them cognizable to each and every aspect of the services.Information Security
Hipaa Compliant Medical TranscriptionEach and every one of our incoming ports have been protected. This has been done with the use of filters and firewalls. Apart from that, we make sure that only management and FTP ports are being used for system access. For supporting the client access of the servers, SSL is being used. As such kind of access is being done only with the help of a valid login name and password, so there is no way that these ports can be accessed by any unauthorized person. Apart from that, while sending any file through the internet, we also make sure that it is properly and completely encrypted. This helps us securing the file, from any kind of data hacking and theft.Data Access
To make sure that their is no data theft or infringement from our workstations, we have taken a set of precautions. These includes, no floppy or disc drives in the workstations, and each and every aspect of the transcription being exclusively connected to our, very safe and secure, private network. Apart from that, we also make sure that any kind of recordable media devices are strictly prohibited inside our premises.

At Ivey Contracting Services, Inc., all the employees working with our organization, for privacy purpose, have to sign a confidentiality agreement. The copy of this confidentiality agreement is even provided to our clients, when asked for. Apart from that, to make sure that all the data and information of our clients is properly secured, we have installed an active security solution, where all our work stations are monitored 24*7*365, that too with the help of fully automated and real time network which even has the feature of instruction detection.

To make sure that the operations are carried out in an efficient manner without being effected, we have put in place a specialized Emergency Contingency plan. Also, to make sure that we do not posses any soft or hard copy of the documents of our clients, after the completion of the project, we erase the soft copies from our workstations and dispose of the documents using the shredders.

All that we have stated above are just a brief details of the HIPAA guidelines adopted and included by us in our working process. If you want more information about all the stringent data security and compliance procedures, followed by us, then just contact us directly.

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